Built for the modern mailroom
From check-in to handoff, every step is tracked, timestamped, and searchable. Here's how Mailingroom replaces clipboards and sticky notes.
Scan & Check-in
Package intake in seconds, not minutes.
Point your device camera at any barcode or QR code — Mailingroom auto-fills the tracking number and detects the carrier. Snap a photo for proof of condition, pick the building, unit, and shelf location, then submit. The whole flow takes under 15 seconds.
- Camera-based barcode & QR scanning
- Auto-detect carrier from tracking format
- Photo capture for proof of delivery
- Shelf location tracking
Instant Notifications
Tenants know the moment it lands.
The instant a package is checked in, Mailingroom fires a branded email to every tenant linked to that unit. The email includes the carrier name, tracking number, and a direct link to the Tenant Portal — no app install required.
- Automatic email on check-in
- Branded HTML email templates
- Carrier & tracking number included
- Direct link to Tenant Portal
QR Code Pickup
Verified handoffs, zero disputes.
When tenants arrive to collect a package, they open the Tenant Portal and generate a one-time QR code. Front desk staff scan it, the system matches the tenant to their packages, and the handoff is logged with a timestamp. No signatures, no paper logs, no arguments.
- One-time QR code generation
- Staff scans to verify identity
- Automatic handoff logging
- Timestamped pickup records
Dashboard & Audit Trail
Complete visibility, always.
The staff dashboard shows real-time stats — packages received today, awaiting pickup, picked up, and total in system. Every action is timestamped and stored in a searchable audit log. Admin reports surface trends across buildings and time periods.
- Real-time package statistics
- Searchable package history
- Full audit log of every action
- Multi-building admin reports
Ready to get started?
Set up your mailroom in minutes. No credit card, no complex setup.